Category: News

Wiz-Team supports boxing in the final round before Tokyo 2020

Administrador_WT_JWO June 4, 2021 0

It’s been an action-packed week for WT as events pick up again! Just one day after wrapping up the European Athletics 2021 Team Championships in Silesia, Poland, the delivery team was back on the road. Destination: Paris for the resumption of the European Boxing Road to Tokyo Qualifying Event.

Working side-by-side with delivery partners IGNITX, WT was on-site to oversee the sport entries processes and deliver the accreditation operations for the event. From registrations to accreditations, sport entries, communication, and reporting, it’s been a particularly exciting week for WT in both events.

Have you ever wondered how athletes are officially entered into an international competition? Introducing Sport Entries and Qualifications. Sport Entries and Qualifications is the highly integrated process of monitoring competitor eligibility and managing the official entry of athletes into a competition. Event-Works supports these processes through our Sport Entries and Qualification (SEQ) module which not only delivers the flexible tools needed to configure a system supportive of complex sport qualification rules; but leverages the power of Event-Works’ core modules like reporting, forms, triggers, and communications to create a seamless and efficient experience for both event organisers and teams entering their delegations. 

The SEQ Module is one of the more specialised and nuanced modules in the Event-Works suite. It is a critical component to international sport event management as it brings together accreditation data, qualification data and inscription data to define the field of athletes who will compete in a major sport event. This tool has been informed and designed in close collaboration with IGNITX who brings experiences from a variety of stakeholder perspectives including a range of major event Organising Committees, International Federations, National Federations, and National Olympic/Paralympic Committees.  This more 360-view approach to application design ensures our tool captures the perspectives and experiences of those stakeholders who truly understand the particularities and complexities of the ongoing qualification tracking, athletes’ eligibility monitoring, data collection, quota allocation, quota verification, and finalisation process of Sport Entries and Qualifications.  More to come from our SEQ Module as we prepare for a major release in the near future!

If you are interested in learning more, get in touch.

Wiz-Team in action at upcoming Volleyball Nations League 2021 to help deliver safe event

wiz-editor May 25, 2021 0

With the women’s competition set to begin on 25 May, Wiz-Team is gearing up to support Volleyball World with its third edition of the FIVB Volleyball Nations League (VNL). Featuring 16 teams per gender with each team playing against each other, the VNL makes a highly anticipated return after the 2020 edition was cancelled due to the COVID-19 pandemic. This year, all matches will be played within a secure bubble in the Italian city of Rimini over five consecutive weeks. Frequent testing, strict health and hygiene measures and an array of risk mitigation protocols will ensure athletes are able to compete safely while bringing live volleyball action to millions of fans worldwide.

Wiz-Team is supporting these efforts by providing its event management solution Event-Works for the areas of online registration, accreditation, access control, accommodation, communication, and the scheduling of sessions. Event-Works will also play an instrumental role in supporting the safe and secure bubble concept, while ensuring compliance with social distancing rules. It will help to monitor the movement of participants between seven different hotels and the competition venue; facilitate the automation and monitoring of COVID-19 testing; link this data to the access control at venues; and organise the training and match schedule.

The event will welcome just over 1,000 participants, including athletes, their entourages, officials, and media representatives. The VNL 2021 is yet another showcase of how Wiz-Team’s smart software can facilitate complex event operations during the pandemic.

New job opening: Head of Belgium Operations

wiz-editor April 26, 2021 0

Wiz-Team is looking for a new Head of Belgium Operations to join our team to help us become the leading innovator, trusted partner, and preferred provider of integrated event solutions in the government and NGO industry sector. The ideal candidate will be self-motivated, driven, energetic, pro-active and creative as well as highly analytical, obsessed with customer experience and loves moving quickly.

Click here to read the full job description and submit your application.

The Head of Belgium Operations, to be based in Brussels, will be responsible for overseeing the successful delivery and support of our solutions, managing complex projects, and ensuring high-quality and consistent experiences for our clients.  As a key member of our Operations leadership, our new colleague will work cross-collaboratively with our Operations team in Switzerland to optimise and standardise the delivery of our products, processes, and support services to all our clients.

Created in 2012, Wiz-Team is a fast-evolving company and we are looking for team members who will grow with us, take on new responsibilities as we develop, and join us in innovating the way the events community plans and delivers event experiences tomorrow.

3 questions to Yannick Genot, Global Account Manager at Wiz-Team

Administrador_WT_JWO April 12, 2021 0

Why did you join Wiz-Team in 2019?

I was using Event-Works in the European Institution I was working for and I always got a good impression when meeting co-founders Johann and Tim. At some point, I wanted another challenge in my professional life and Wiz-Team offered me the opportunity to evolve and see another aspect of event data management that I was very curious about.

What do you do at Wiz-Team’s Brussel office?

My role involves first and foremost communicating with clients to understand their needs and supporting them with tailor-made solutions aligned and integrated with their processes. That includes discussing and developing new projects, adapting the front-end and back-end of our platform according to our clients’ needs, explaining and applying GDPR recommendations, and managing the events database. I’m also the day-to-day contact point for our Brussels-based clients, which include the European Parliament and European Commission.

What’s one thing that has surprised you about working at Wiz-Team and that you’ve learned through your experience here so far?

I am used to working in a multicultural and diverse environment, and I was very happy to see that my colleagues were from all over the world with different backgrounds and experience. One of the greatest lesson’s Wiz-Team has taught me so far is that a dedicated small team with the right skills can achieve great things.

Wiz-Team and EA share event learnings amidst COVID pandemic

Administrador_WT_JWO March 29, 2021 0

During last week’s Open Question Webinar organised by Wiz-Team, European Athletics Logistics & Events Senior Coordinator Marie Anne Midy shared her learnings from the European Athletics Indoor Championships 2021, held earlier this month in Toruń, Poland. In particular, she explained how Wiz-Team’s event management platform “Event-Works” (EW) facilitated the automation and monitoring of COVID-19 testing and the management of access control to venues within the pandemic context.

“It was the first time we operated a physical event since the pandemic outbreak”, said Marie Anne. “It was quite challenging, and we learnt a lot, but we managed it successfully.”

She shared: “The keys to this success were the integration of each participant’s medical data into Event-Works; providing a QR-Code on the accreditation card linked to this data and controlling access accordingly; and the professional on-the-ground assistance by Wiz-Team.”

More than 2000 participants underwent a comprehensive testing regime prior and during the event. The results of the tests were entered manually into the system. If a test was positive, access would be automatically denied when scanning the accreditation’s QR code at one of the 13 venue access points. “It was a very user-friendly system, but make sure you have more than enough volunteers at hand to be able to operate all access points and to combine the sanitary and security check for the participants’ comfort”, advised Marie Anne to the 30 or so event experts participating in the webinar.

For the athletes’ warm-up zone with restricted space, access control proved more complex, and athletes were only allowed to enter this zone ahead of their competition, in order to ensure compliance with the social distancing rules.

Considering the sensitive nature of medical data, Wiz-Team founder and CEO Johann Woringer clarified: “All of the data processed by Wiz-Team is in a secure cloud. In addition, Event-Works allows us to clearly define who can see which kind of data. In Toruń, only the medical team was granted access to the medical data. Post-event, all this data was deleted.”

In the future, it is aimed to automate the medical data integration into Event-Works via a specific API in order to speed up this process.

Click here to read the detailed case study.

Wiz-Team to partner with WeTrack

Administrador_WT_JWO March 16, 2021 0

Wiz-Team and WeTrack announced today that they will team up to optimise the planning and delivery of events around the world. It’s about complementing each other’s expertise, software and services in order to provide smart turnkey solutions to current and future clients. 

WeTrack provides planning and operations software to major events, venues and organisations, with products incorporating planning, sustainability, readiness, and event control which links well with Wiz-Team’s know-how and its all-in-one event management platform “Event-Works”. In addition, and just like Wiz-Team, WeTrack has many clients in the world of sport.

Tim Goethals, COO of Wiz-Team, said on the occasion of the announcement: “We constantly strive to optimise event operations, be it through technological innovations, by developing the skills of our team members or forming new partnerships. We look forward to working closely with WeTrack, making the best use of their impressive expertise in event planning, risk management and incident control.”

Peter Ward, Managing Director of WeTrack, commented: “After first meeting Tim back in 2018 at a conference, I’ve been constantly impressed with his and his team’s integrity and industry knowledge. Wiz-Team and WeTrack now share a number of clients, predominantly in Europe, and it made sense to partner up and start exploring how we can integrate better to improve the experience of our clients.”

Learn more about WeTrack.

Wiz-Team supports delivery of Swiss Cyber Security Days

wiz-editor March 10, 2021 0

The Swiss Cyber Security Days (SCSD), bringing together Switzerland‘s leading expertise in cyber security in an international environment, kicked off today. The delivery of this high-profile, virtual event has been supported by Wiz-Team’s event management solution “Event-Works” for registration, ticketing, and payment.

The conference is streamed via a new innovative networking and business platform called “SCSD365”. Wiz-Team has created a specific, highly customised API, which allows for a high-speed, accurate, and secure access to important event information connecting Event-Works with the SCSD365 virtual platform.

“With data privacy and security being core elements of Wiz-Team’s solutions, it has been a fascinating experience to contribute to the delivery of this important event for a second time in a row”, says Wiz-Team COO Tim Goethals. He adds: “Last week we were back on the ground supporting the delivery of a physical international sport event in Poland, this week we are again 100% in the virtual space. That’s the new normal and our versatile event management solution allows us to adjust quickly to different situations and needs.” 

This year’s SCSD themes focus on global hacking and national sovereignty, with the second conference day devoted to SME security.  The line-up of top level speakers include Federal Councillor Ueli Maurer, André Kudelski, Chairman and CEO of the Kudelski Group and President of Innosuisse, and many more senior experts from organisations such as Interpol, the WEF, the Geneva Center for Security Policy, the CyberPeace Institute and the European Space Agency.

Wiz-Team in action at European Athletics Indoor Championships

Administrador_WT_JWO March 5, 2021 0

It’s been a year of working virtually and no major sport events but this week, Wiz-Team is pleased to be back on the ground supporting long-time partner European Athletics and the local organising committee with their European Athletics Indoor Championships Toruń 2021 kicking off today in Poland. Wiz-Team’s Event-Works technology is being used creatively to manage accommodation, travel, accreditations, access control, the organisation of sessions and the implementation of sanitary measures adjusted to the COVID-19 pandemic.

In numbers, that’s 15 scanning devices used with Event-Works Accreditation to automate and monitor testing and safety protocols across 13 venue access points in order to keep more than 2200 athletes, staff, officials, and event stakeholders safe.

Wiz-Team is providing European Athletics and the Local Organising Committee with all the tools they need to create and manage COVID-19 PCR testing workflows for accurate and up-to-date monitoring of participants’ health. Through its solutions, Wiz-Team is also helping to ensure communication remains consistent and efficient with critical information and PCR results being shared instantaneously to stay at all times one-step-ahead of COVID-19.

This event is proving an invaluable learning experience and a demonstration of how the different Event-Works modules can be used to track the movement of people within and around the European Athletics Indoor Championships, where a maximum capacity of attendants has been set in order to respect the social distancing protocols and other COVID-19 policies put in place.

It’s taken five PCR and LAMP tests and counting to get there, but Wiz-Team’s Head of Operations Ameline is on the ground to support with training volunteers, troubleshooting and jumping in to help wherever its needed. A great opportunity to experience first-hand operations of a major sport event held during the pandemic.

3 questions to Johann Woringer, founder and CEO of Wiz-Team

wiz-editor February 4, 2021 0

What was the biggest lesson learnt in 2020?

To see the glass half full! There were very little operations between March and December, but our development team has never been so busy as all resources were available to work on new product features and focus on developing Event-Works. Being resilient and flexible are two other important lessons from 2020. The team went beyond normal duties to create user guides, conduct trainings, Q&A webinars, and revamp our branding including a new website.

How did Wiz-Team tackle the challenges posed by the COVID-19 pandemic?

As part of its strategy, Wiz-Team has always diversified its client portfolio between software licenses and services and working across multiple industries. This diversification has been extremely helpful. We’ve also taken this time to prepare for when events do resume, worked on internal processes, hired four new brilliant staff members and moved offices.

Looking ahead to 2021, what are Wiz-Team’s plans?

This year will be about making sure Event-Works becomes the reference for accessibility in event management solutions, that we continue to develop our application infrastructure and provide new automated and time-saving tools to organisations and event professionals. Wiz-Team is also going to grow with a few experts joining the team and some exciting new projects and partnerships… watch this space!

Check out Wiz-Team’s case study on the Lausanne 2020 YOG

wiz-editor January 21, 2021 0

It has been one year since a record of over 1,800 athletes from 79 countries gathered in Lausanne (Switzerland) for the third edition of the Winter Youth Olympic Games (YOG). Wiz-Team is proud to have contributed to the smooth operations of the organisers. Its event management solution “Event-Works” was used to conduct the registration of, and data collection from, 4000 volunteers who, during the Games, were deployed across five sports clusters and other important locations such as the athletes’ villages, the airport and train stations.

Wiz-Team’s software provided a new, user-friendly sign-up process and enabled the efficient collection of key information from this important stakeholder group who help make the Games a reality. The data collected included details for accreditation, uniform sizes, validation of shift assignments and uniform pick-up dates. Conditional tabs were also used to collect only the necessary information, like parental consent forms for minors.

Click here to read the full case study, including the feedback of the organisers

JOHANN

CEO

As the founder and CEO of Wiz-Team, Johann has been a part of this adventure long before the start of the organisation 10 years ago. This dynamic and fast-growing company was born out of gap in the market Johann and his colleagues experienced as event managers in the early 2000s.  With little tools available to effectively manage the demands and challenges of data management for complex events, they decided to build their own solution. 

Shortly thereafter Johann created Event-Works and later Wiz-Team with the vision to deliver world class digital solutions built by event professionals for event professionals. From Wiz-Team headquarters in his hometown Lausanne, he oversees a global network of developers and experts, who support the organisations mission to empower event professionals through smart, intuitive, and innovative digital solutions. 

Johann’s expertise in event data management is outstanding.  He has delivered innovative event management solutions to every Olympic Games edition since 2004 alongside a range of other international events. Having worked across many sectors, including sports federations, the medical congress industry, corporate companies, and government agencies, he has acquired a wide-ranging background and an exceptional experience in various types and sizes of events. Before he set up Wiz-Team, Johann specialised in web and database development, as well as project management in the luxury industry, and teaching.

Johann holds an MBA in international management and speaks English, French and some German. In his spare time, he enjoys scuba diving, discovering the world on a motorbike, gaming and exploring new technologies.